6 Tech-Savvy Upgrades for Your Ultimate Smart Meeting Room

Most meeting rooms available in coworking spaces have amenities that are quite general. Like a basic wi-fi, a whiteboard, and a few AV pieces of equipment. The primary reason community managers provide meeting rooms with basic amenities is to meet the fundamental needs of all businesses. 

Nonetheless, in this era of fast technology and growth, a smart meeting room is what increases productivity and improves team collaboration. It is no surprise that seasonal business owners and budding entrepreneurs are seeking more from their coworking spaces. Many have grown tired of simple investments and are opting to transform their workspaces into full-fledged technological wonderlands. 

Whether you're planning a simple retreat with coworkers or something more formal involving a client, a meeting is more than just a room. It is an interactive, productive, and dynamic solution that is also an effective and fun space. Here are 6 tech-savvy upgrades to take your meeting space to the next level.

Interactive White Boards

If you want to increase your team's productivity or impress potential clients, an interactive whiteboard is the best way to do so. Forget about the conventional whiteboard and upgrade to an interactive smart board instead! These allow you to write, draw, and present, just like any other multimedia presentation device would do. 

They also allow collaboration in real-time. So for instance, if some members of the team are miles away, they can still act as if they were in the same room. No more stained hands and ill-smelling markers—just advanced and clean ways of mind mapping!

Wireless Presentation Systems

Speaking of smart boards, while one is opting to convert their meeting rooms into a digitally savvy mind space, you can't skip a wireless presentation system. Forget about messy wires! Anyone present in the meeting room can connect their gadget and cast their screen on the wireless presentation system. It enables a seamless flow of meetings and reduces the amount of time wasted in preparation. Just one button, and you can begin to show your slides.

Smart Lighting Control

A smart meeting room is more than just cutting-edge technology for presenting ideas. It's also about keeping the workflow running smoothly. You shouldn't have to put too much effort into creating the ideal meeting room atmosphere. The lighting plays a significant role in determining the mood and focus of the people present in a meeting. 

Advanced lighting systems allow you to control the light intensity and room colors by pressing a button on a smart device. The best part is you can also do it with voice control. Custom lighting sets the ideal mood. Turn the lights down for a presentation or idea generation session, then turn them up whenever you feel like it. One can also incorporate a smart lighting control in their private office settings.

AI Voice Assistants

AI has been a hot topic in the technology world for quite some time. Whatever the case, the best way to use AI is to help you complete your tasks so that you have a better understanding of your work and your deadlines are met. And now is the right time to use AI to update your meeting rooms. 

Connecting devices such as Amazon, Alexa, or Google Assistant as voice assistants can be effective in enhancing the management of meetings. They can control the lighting, change presentation slides, play some music, or even take notes just through voice. It is like having a personal aide in the room!

Video Conferencing Solutions

Whether you're upgrading your meeting room or a conference room, whatever the case be, you need to get a high-quality video setup. Update your smart meeting room with a system that is a presentation game changer. The growing trend of remote work calls for having a video conferencing system.

Make sure that you get quality cameras and microphones for effective communication. Smart systems are even equipped with features like noise-canceling technology and auto-framing. Such features ensure that every participant is engaged in the meeting, regardless of physical distance. 

Room Scheduling Displays

As we know, shared offices are spaces where communal teams grow, adapt, and prosper. And while you are technically working in your own space, whether it be a dedicated desk or a hot one, you need to respect others' time and space as well. How? With the use of a meeting room booking system. 

Team members do not need to leave their devices to reserve a room, as booking becomes a lot easier. The meeting room's entrance features an interactive display with information on the room's previous and future occupancies, as well as the person who booked them. This simplifies the process of booking the room and reduces the chances of double booking.

Conclusion

In the competitive world of modern business, the rise of smart meeting rooms is no doubt a boost to productivity and teamwork. This range of upgrades, from touchscreen devices to automatic diallers, makes meetings easier and more enjoyable. Why settle for ordinary facilities when meeting rooms with intelligent solutions are ready to transform?

At The Coworking Spaces, we have over a million meeting rooms all over the globe, occupied by a wide range of amenities. Whether it be basic smart internet access or a top-notch video conferencing system, you can find all types of meeting rooms on this platform.

Why stop there? Our private offices, conference rooms, and even virtual offices provide the same amenities that other business owners value.