Top 7 Essential Tech Tools for Coworking Spaces

These spaces have advanced so far that even seasoned business owners are switching from traditional workspaces to community-driven coworking spaces. Thanks to how cost-effective and flexible such technology has made these spaces.

However, as a community manager who wants to market their space among fellow competitors, tech integration has now become a necessity. But is a printer or a smart board not enough? Or does one have to take a leap and take the big guns out? The latter one is the right choice.

Here are our top 7 essential tech tools that are a must-have in all coworking spaces. Especially in the world of tech-driven businesses.

Coworking Management Software

Member management software, also known as coworking software, has become an utmost necessity to handle all data-driven tasks in a coworking space. These software programs are designed for booking resources, handling payments, and reporting issues.

They also facilitate reservations, manage the community, and track how the space is used. By observing such usage patterns and member preferences, coworking software helps you and your team automate daily tasks more easily.

Smart Access Control

Coworking spaces provide a flexible work environment in which members can work whenever and wherever they want. As a result, 24/7 access has become an essential tech tool for coworking spaces. 

With the help of smart card readers, mobile apps, and biometric scanners, community managers can control access. By monitoring the overall activity, one can determine who has access, when, and to which doors. This is also a great way to improve security and privacy in a coworking space.

Security System

Speaking of security, it's also important to have a smart and complete security system. For data safety, consider installing software like firewalls, VPNs, and management tools. Whereas, for the security of your shared office space, consider installing alarm systems, CCTV cameras, and even access control.

Wi-Fi Management Tools

One of the most essential tech tools in coworking spaces is good wi-fi. You not only want your wi-fi network to be strong but also adequate for multiple members in the coworking space. Before choosing a Wi-Fi network, check the download speed as well as its connectivity on the conferencing tools.

To make your internet network even faster and more reliable, try connecting it to a wi-fi management tool. These tech devices improve connectivity and let you create custom WiFi login pages. They also allow you to control sessions, block unwanted users, and automate check-ins.

Online Printing and Documentation Storage

Printing and documentation are two of the most basic tech-related services that all coworking spaces offer. But what if we take it a step further? Online printing and scanning apps allow members to print and retrieve their documents anywhere from the coworking space.

Whereas classic document system management (DMS) allows a better way to store and share documents. This not only enhances productivity but also reduces reliance on physical storage.

Integrating IoT Devices

IoT is basically a network that connects all the devices in the coworking space to a single app. IoT sensors collect information about members' preferences, monitor space usage, and even detect environmental conditions like temperature and air quality.

By analysing all this data, IoT devices can automatically make decisions like restocking, booking, payments, and light control, improving both comfort and productivity. Find more about IoT and how it's transforming coworking spaces here!

Community Engagement Platforms

The primary reason for working in a coworking working environment is to collaborate with like-minded business owners. Making it an utmost necessity for the community manager to bring out strategies. Strategies that not only promote collaboration but also increase productivity within a coworking space. And community engagement tools do exactly that. Few member portals or mobile apps offer features like allowing members to RSVP for events, access event materials,  join interest groups, and even collaborate on projects. They also allow easy access to important information, resources, and support services. More on community-building strategies? Check this blog out: 4 Fun Engagement Strategies to Connect in a Coworking Space

Wrapping it up!

Coworking spaces in the modern era are more than just a place to sit and connect to reliable Wi-Fi. These are hubs of creativity and innovation that attract and nurture both new corporations and established entrepreneurs. As the trend of working from anywhere continues, it is critical that coworking spaces evolve and are equipped with cutting-edge office technology. The use of appropriate technology can improve teamwork and the approach to ensuring that everyone has the resources they need to thrive. Want to enhance the co working process? Head to The Coworking Spaces right now and find spaces equipped with all the technologies required for your comfort and needs!